Track Changes

The Track Changes Feature allows you to:

  1. View previous versions of a document.
  2. Compare any sequence document versions and show exactly who made what changes and when.
  3. Revert to a prior version. This recovers the prior version and makes it the current version, ready for editing. 

Track Changes is useful for tracking the changes you make, and for tracking the changes several people make when collaborating on a document.

 

Two Ways to Access Track Changes:

1. Track Changes Button

Click the Track Changes button on the toolbar to view the changes history of the document you are editing.

 

2.  Track Changes Icon in Documents Pane {  }

Click the Track Changes icon {  } to view the changes history of any document in the Documents pane. 

The Track Changes window has two sections. At the left a list of document versions is shown. At the right it shows one version, or a comparison of a range of versions. The elements in the Track Changes window are:

Track Changes Window

 

The call-out numbers above refer to these descriptions: 

1

Version Numbers. Each saved document has a version number and an entry in this list. 

2

Who. Indicates who saved this version, thus making the changes. 

3

Comment. Comment added in the Save As dialog for that version.

4

Action. Document is saved or if the Archive box is checked in the Save As dialog, the document is

permanently retained, even if the system is set to only save your most recent 20 versions.

5

View. Displays document in the View Window (7).

Edit. Document is opened as a new document in the iNetWord editor.

Revert. Replaces your newest document version with your chosen version. 

6

Document Change Control.  View changes between two versions by selecting the two versions and clicking the "View Changes of Selected" button (not shown).

7

View Window. A document version or the changes between two versions is Snow here. 

8

Document Changes. Deletions are shown highlighted in red, additions are shown highlighted in green. Hovering over changes displays who made the change, and when it was changed.

 

Document Name When Saved (Not Shown). When the document is saved with a new name, a new column appears in the Track Changes window to track the file name for each version.
 
 
 

You can identify exactly who made each highlighted change, when, and their comment about it. This is useful when you select a range of versions and view all changes made in the range.

Simply move the mouse over the highlighted change (hover) and a pop-up will appear giving the details about that change.

In the example shown above, the specifications name, phone number, and Specifications date was changed.

 

Track Changes Hover Detail

 

 

Commenting and Archiving Versions 

 

Comments

Its helpful to add a comment to a document version when you make major revisions. Simply enter the comment in the Save As dialog box as shown. The comment will appear in that version's listing within the Track Changes window.

 

Archive a Version

Occasionally you're very happy with a version of a document and you'd like to preserve it no matter how many more changes are made. To permanently preserve the version you are saving, check the "Archive this version; never delete" check-box when saving.

 

Save As and Document Name Changes 

If a document is saved with a new name, the Track Changes window will list the prior versions with the old name.  This enables you to recover prior versions even after a rename or save to a different folder.  The "Doc Name When Saved" column in the Document Information window indicates the progression of file names.  This column is omitted if the file has not been renamed.

When the document with the previous name is deleted, all Track Changes file versions are deleted with it.